Tradeshow Booths Security
Time Trade Show Hospitality Desk
Food & Beverage Customs Information
Set Up and Break Down List of Additional Items
Cancellation Policy  

 

Information for Exhibitors

 

Dear Exhibitor

We thank you for your interest in participating in the upcoming “Green Aruba, where Europe Meets the Americas” conference tradeshow. The tradeshow will take place from October 23rd until October 25th, 2014. Entrance to the tradeshow area is open to all conference delegates. On Saturday, October 25th, the tradeshow area will be open to the public for a small fee.

We truly believe that your participation in the Tradeshow will significantly benefit your company. The details and options for participation are given in this booklet. Please feel free to contact us for any further information at the contact information given below.

en-esp-exhibitorscontact.jpg 

 

Tradeshow Booths

The conference will offer businesses the opportunity to showcase their products and services during the trade show.

booths.jpg

Booths include specified amount of space, 1 banquet table with two (2) chairs, one (1) electrical outlet, waste basket and sign with company name. For additional sizes, locations, and tradeshow add-ons, please contact us at: tradeshow@ga-ema.com

GA-EMA tradeshow layout
 

 

Time

On Thursday October 23rd exhibitors are required to be at the convention center at 12:00 PM and on Friday October 24th and Saturday October 25th the exhibitors are required to be at the convention center at 8:00 AM This is to make sure that all booths are ready when the doors open to the conference delegates and other visitors.

dates.jpg
 

 

Food & Beverage

Exhibitors are not allowed to bring in food and/or beverage from outside of the convention center. Coffee, tea and refreshments will be available during the tradeshow for the participants.

fenb.jpg
 

 

Set Up and Break Down

Set up can start on Wednesday 6:00pm. For booth setups which deviate from the booked booth size, approval is required from the organizers. In addition, a booth plan needs to be submitted no later than October 1st, 2014 to tradeshow@ga-ema.com. Break down of the booth can take place only on Saturday October 25th after 1:00pm, as to not disturb possible meetings at the booths or hinder visitor flow during the tradeshow hours. Please remove all waste after set up and break down.

Each booth will include the specified space, one (1) banquet table with two (2) chairs, one (1) electrical outlet, waste basket and sign. Additional items and add-ons can be ordered at an additional cost.

setup-300(1).jpg
 

 

Cancellation Policy

The organizing committee requires at least a 30-day cancellation notice prior to the first conference day which is October 22, 2014. Cancellation within 30 days prior to the first conference day will be charged as follows:

- Within 30 days: 25% of the total amount of the confirmed booth(s)
- Within 15 days: 50% of the total amount of the confirmed booth(s)
- Within 7 days: 100% of the total amount of the confirmed booth(s)

Cancellation(s) due to force majeure are subject to full refund upon submission of proof.

 

Security

The organizing committee cannot be held responsible for missing merchandise or products. It is not allowed to use additional space in front of the booth. Aisles must be clear of materials at all times. Smoking is not permitted inside of the convention center. It is necessary to unplug all electrical equipment at your booth when leaving the convention center at the end of each tradeshow day.

 

Trade Show Hospitality Desk

The Trade Show Hospitality Desk is open between 8:00 am and 5:00 pm and offers services such as printing and copying of documents.

 

Customs Information

download.jpg

 

flamingos.jpg

 

List of Additional Items

listadditional.jpg

en-esp-exhibitorscontact.jpg 

> back to top